Licking County Tea Party Bylaws

I. Name

    1.The name of the organization shall be "Licking County Tea Party"

II. Board of Directors

  1. The Board of Directors shall serve without pay and consist of 3 members.
  2. Eligibility criteria, membership.
  3. Board members shall serve one two year term.
  4. Vacancies shall be filled by the Board, with the recommendation of the Executive Director.
  5. Board members with four consecutive absences shall be dismissed from the Board, except under unusual circumstances which will be deemed an emergency by the board of directors if such is the case.

III. Officers

The officers of the board shall consist of a Chair, Vice Chair, Secretary, and Treasurer nominated by the board.

Elected officers will serve a term of one year.

(a)The Chair shall preside at all general public meetings, appoint committee members, and perform other duties as associated with the office. (b)The Vice-Chair shall assume the duties of the Chair in case of the Chair’s absence. (c)The Secretary shall be responsible for the minutes of the Board, keep all approved minutes in a minute book, and hand out copies of minutes to all members. (d) The Treasurer shall keep record of the organization’s budget and prepare financial reports as needed.

IV. Committees

    1. The Board may appoint standing and ad hoc committees as needed. However, in most cases the chair person may appoint from the general membership, or accept volunteer persons for committees as needed.

V. Meetings

  1. Regular meetings shall be held on [to be established]
  2. Special meetings may be held at any time when called for by the Chair, or a majority of Board members.
  3. Agendas shall be provided at least seven days in advance.

VI. Voting

  1. (a) A majority of board members constitutes a quorum. (b) In absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date. This applies to board meetings only.
  1. Passage of a motion requires a simple majority (ie, one more than half the members present) after a motion is made and seconded.

VII. Conflict of Interest

     1.Any member of the board who has a financial, personal, or official interest in, or conflict (or appearance of a conflict)       with any matter pending before the Board, of such nature that it prevents or may prevent that member from acting on the      matter in an impartial manner, will offer to the Board to voluntarily excuse him/herself and will vacate his seat and refrain      from discussion and voting on said item.

VIII. Fiscal Policies

     1. The fiscal year of the board and general meeting populace shall start and end (date to be set)

IX. Amendments

      1.These by-laws may be amended by a two-third vote of Board members present at any meeting, provided a quorum is   present and provide a copy of the proposed amendment(s) are provided to each Board member at least one week prior        to said meeting.

X. Roberts Rules of Order shall apply to all assemblies whether the meetings consists of a board of directors, or a meeting of  the general membership. The general rules are as follows.

 

Roberts Rules of Order & moderate decorum.

 

1.      Call meeting to order

2.      Prayer

3.      Pledge of Allegiance

4.   Roll call of officers

5.      Open floor a general audience discussion with 1, 2, or 3 minutes to speak whichever we agree to do. Use a timer.

6.      Close the general discussion floor

7.      Have treasurer give their report.

8.      Have secretary give their report. Make corrections if necessary.

9.      Make a motion to have the minutes accepted as read. Get a second on that motion. All in favor signify by saying aye, or all not in favor signify by saying nay. Motion defeated, or motion carried as ……..

10.      Old business

11.  Open floor for general discussion of old business.

12.  Close the general discussion floor and get a second on that motion. All in favor signify by saying aye. All not in favor signify by saying nay. Motion carried if agreed to close the floor

13.  New business

14.  Open floor for discussion of new business

15.  Close the general discussion floor and get a second on that motion. All in favor signify by saying aye. All not in favor signify by saying nay. Motion carried if agreed to close the floor

16.  Guest speakers have unlimited time to speak

17.  Motion to close the meeting, get a second, all in signify by saying aye, those not in favor signify by saying nay. Motion carried, meeting is………. 

All motions must be seconded and voted on. 51% carries the vote, not 2/3 since we’re a small group!